SharePoint Alerts can notify you when there are additions or changes to a SharePoint List or Document Library. Use these instructions to manage your alerts.

SharePoint alerts settings are individual for each SharePoint List or Document Library.

Subscribing to New Alerts

  1. Open the site and navigate to the desired SharePoint List or Document Library.

  2. Click the three dots in the ribbon.



  3. Select 'Alert Me' in the drop down options.


  4. Enter an appropriate 'Alert Title' and ensure the 'Delivery Method' is set to 'Email'.


  5. To limit number of emails, selecting the 'Change Type': 'New items are added' is recommended.
    Otherwise, select the 'Change Type': 'All changes'.



  6. Leave 'Send Alerts for These Changes' on 'Anything changes'.



  7. To ensure you remain up to date with SharePoint,  'When to Send Alerts': 'Send notification immediately' is recommended. 
    Otherwise, select 'Send a daily summary'. Once you have chosen one of these two click OK.


  8. You have now set up alerts for your SharePoint site!
    You'll also be sent a confirmation email as evidence. 


Managing New Alerts

  1. Open the site and navigate to the desired SharePoint List or Document Library.

  2. Click the three dots in the ribbon.


  3. Select 'Manage my alerts' in the drop down options.
  4. The following screen will appear, follow on with the instructions below to delete and edit alerts.

Editing Alerts

  1. Click on your desired Alert via the hyperlinked blue text, 
  2. The following screen will appear, once you have finished your revisions click 'OK',


Deleting Alerts

  1. Click on the checkbox next to your desired Alert.
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  2. Click 'Delete Selected Alerts' button.
  3. The following alert will appear, click 'OK' if you want to delete the Alert.



  4. Your alert will no longer be seen on the 'My Alerts on this Site' page and is now deleted.