• Created by Unknown User (kellyn), last modified on Aug 22, 2018

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Use this tutorial to use FindTime to create, respond and hold meetings. 


Creating a FindTime Meeting

  1. Create a new email and address it to your meeting members.

  1. Click on 'New Meeting Poll' in the FindTime section.


    Bottom right hand corner of email

    Located in the ribbon under 'FindTime'



  2. Set the appropriate duration from the drop down menu (e.g. 30 minutes).


  3. Choose possible meeting times that suit your schedule by clicking on the suitable times then click  'Next'.


  4. Set the location of the meeting. 

    An online meeting is in the form of a Skype call, see instructions below.


  5. Click 'Insert into Email'.

  6. Check the options suit your style of meeting then send the email.

    If you want to review all the votes and schedule the meeting before all attendees have voted, turn 'Auto schedule' OFF. i.e. Multiple attendees but non-compulsory attendance for all members, so meeting doesn't have to accommodate for those members.


  7. After you send out the invite, you will receive a series of emails updating you on the progress of the meeting poll.
    These include:
    1. A confirmation email
      Where you can update times and see invites. 

    2. Update email
      Shows what times the attendee has chosen.


    3. Finalisation email
      Once all attendees have responded a meeting will be automatically scheduled unless you have chosen other wise.



Responding to a FindTime Meeting

The recipiants of any FindTime Meeting polls will see/ use the following steps to complete the poll. 

  1. Open the email received from the meeting creator.

  2. Click 'Select Options'


  3. A new browser tab will open, select your email/name.


  4. Select the times that work for you by selecting 'Yes' (and times that don't by 'No' etc), click 'Submit' vote.

    Your vote has now been cast, the following screen will appear. 
  5. When the meeting is finalised you will receive an email update and a meeting time will be scheduled into your calendar.



Viewing FindTime Meeting


FindTime Online Meeting

A link to the Skype meeting will be emailed at the time of the meeting, follow the Set up Skype Meetings for further instruction. 





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