When you're out of the office and unable to attend to your email, you can use the Out of Office reply feature in Outlook to send an automatic reply.
If you have exterior people contacting you, you will need to create both an 'Inside my Organisation' and 'Outside my organisation' reply.
Instructions
- Open the Outlook Web App
- Click the settings cog (located upper right hand of screen)
- In the Outlook App, click 'File' in the top left corner.
- In the info tab, click on 'Automatic Replies'
- Choose 'Send automatic replies and check 'Only send during this time range'. The 'Start time' should be your last day at the time you usually leave and the 'End time' should be set to your first day back.
- A message should be written for 'Inside My Organization' and 'Outside My Organization (On)' if you usually receive emails from external people. This can be done by clicking the different tabs. The defaults should be left in the 'Outside My Organization (On)' as shown below.
- Once you have written the message select 'OK' to save the changes.